Town Clerk's Office

The Town Clerk

The Town Clerk’s Office serves as a direct link between citizens of the community and their local government. The Town Clerk serves as the custodian of the Town’s records and the smooth function of the various Boards and committees of the Town.  Although it is one of the oldest positions in local government, few people realize the vital services Municipal and Deputy Clerks perform for their community. Primarily, they act as a cornerstone of their council.

Duties Include:

• Organizing meetings of the Hope Mills Board of Commissioners
• Acting as a key liaison between local government and its citizens
• Serving as custodian of the Town records (keepers of community history and vital records)
• Maintaining the official Board minutes, ordinance books, records and documents
• Responding to request for records from citizens, businesses, media and other agencies
• Preparing or assisting in the preparation of informational products for distribution to the public
• Keeping up with new technologies and methods of record-keeping
• Continuing education so that citizens receive the most knowledgeable service possible